Our Management structures

  
 
 

Our Management structures

  
 
 
   
   
   
   
   
   
   
   
   
   
   
  NOTE:  
  01.
Gemidiriya villages are concentrated in three areas in the Polonnarwa district:
 
   
*
 Medirigiriya area 08 villages  
   
*
 Thamankaduwa area 08 villages  
   
*
 Mahaweli area 11 villages  
      Total 27 villages  
       
  02.

Each village will have one Communication Committee(CC) so that Medirigiriya will have 8 CCs, Thamankaduwa 8 CCs and Mahaweli 11 CCs. Each CC will have 5 members, thus making a total of 135 .They form the General Council of the radio.

 
       
  03.

Each Gemidiriya area CCs will elect a Village Unit Management Council (VUMC) in the following manner:

 
   
*
 Medirigiriya VUMC 8 members to represent 8 villages  
   
*
 Thamankaduwa VUMC 8 members to represent 8 villages  
   
*
 Mahaweli VUMC 11 members to represent 11 villages  
  04. Each Gemidiriya area CCs will elect a Village Unit Management Council (VUMC) in the following manner:  
       
  05.

The Chairperson and the treasurer(always a female in keeping with Gemidiriya principles) from each VUMC will be selected for the Board of Directors.

 
       
  06.
Board of Directors will consist of 11 members 6 representing three Gemidiriya areas, 2 Federation directors, 2 Company directors ,1 Core group member and the Manager of the Station who will have no voting rights.
 
       
  Role of the Communication Committee  
  01. Collect Rs. 10.00 per month from each member.  
  02. Conduct till campaigns in proper time to raise funds.  
  03. Collect money through fairs.  
  04. Collect funds from the community at harvesting periods.  
  05. Collect funds required for maintenance through musical shows, dramas, etc.  
  06. Direct communities for programmes according to the needs of the community.  
  07. Act as a coordinator between the staff of the community radio and the community.  
  08. Provide facilities for the communicators of the community radio when they arrive in respective villages.  
  09. Become a group who set contents of the community radio.  
  10. Train secondary group of communicators.  
  11. Communicate messages between the BoD of the association and the community.  
  12. Communicate messages between the federation and the association.  
  13. Develop street drama groups.  
  14. Provide advertisements to attain income through air time.  
    Ex: Commercials  
    Death announcements  
  15. Act as a coordinator between the Maha Saba and the village on community radio.  
  16. Provide information of the village to Maha Saba and the community radio.  
  17. Participate as a representative of the Maha Saba of the community radio and present the information discussed at the Maha Saba of the Community radio to the village Maha Saba.  
  18. Inquire about the role of the community radio.  
  19. Seek advertisements for the community radio on  
   
*
 Self employments    
   
*
 Weddings, funerals, birth days    
   
*
 Other associations and societies    
   
*
 Tuition classes    
   
*
 Music groups and art institutions    
  20. Video and take still photographs at special events.  
  21.
Identify competent persons of the village and provide them opportunity to show their talents through the community radio.
 
  22. Market post cards, lotteries and cards on wishes such as birth day cards.  
  23.
10% of the money collected for the community radio by the member of the communication committee shall be owned by him/her.
 
       
   
Proposal: There are 4 village level Maha Saba in Medirigiriya. With participation of the members of the maha Saba said Maha Saba shall conduct a zonal Maha Saba and appoint a Zonal Committee consisting of 8 members. There should be a Chairperson, Secretary, Treasurer and 5 other committee members. Chairperson, Secretary and the Treasurer shall be appointed according to the procedures of Gemidiriya.
 
       
  Functions of the Zonal Communication Committees(ZCC)  
  01. ZCC will function as a Village Unit Mangement Council  
  02. Coordination between Community radio station and the village communication commetee  
  03. Identify and present programs that are appropriate for the region  
  04.
Identify human resources necessary for the radio including communicators and other essential personnel and develop their capacities.
 
  05. Organize committee meetings and, plan and execute training programs  
       
  Functions of the General Council (GC)  
  01.

General Council (GC) will aprrove or ammend the elected Board of Directors (BOD).

 
  02. GC shall approve the filling of vacancies in the BOD  
  03.

GC shall approve or ammend if necessary the code of ethics and guidelines of the Community Radio (CR)

 
  04.

GC shall take decisions by majority vote regarding the BOD if it fails to discharge its reponsibilities or contravenes code of ethics of the CR

 
  05. GC shall approve or ammend annual plan and the budget estimates  
  06. GC shall asses and evaluate the progress of the radio station  
  07. GC shall implement at grass roots level the sustainability plan  
  08. GC shall approve the program schedule  
  09.

GC shall accept complaints from the listeners and channel them to the Board of Directors

 
       
  Functions of the Board of Directors (BOD)  
  01.

Propose and present for approval of the General Council (GC) the names of Chairperon, Secretary and the Treasurer.

 
  02.
The chairperson of the Board of Directors (BOD) will be appointed ex officio as the chairperson of the GC with the approval of the GC.
 
  03.
If the person nominated to be appointed as the chairperson fails to receive the approval of the GC, GC shall have the right to appoint a person from the BOD as chairperson.
 
  04. Oversee the income, expenditure and the broadcast functions of the broadcast station.  
  05. Recruit a manager/mangeress. (The person so appointed should have made an positive  
  06. contribution to the mobilization process and should have completed a minimum of six months volunteer service).  
  07.
Recruit volunteers for the radio and appoint staff for the radio through board appointed by BOD. from the volunteers who have successfully served a minimum of six months volunteer service.
 
  08.
To ensure that the progrm schedule is prepared in accordance with the principles of Community Radio and to ensure its implementation.
 
  09.
If the staff of the CR or the GC members act in contravention of the code of ethics BOD will bring such instances to the notice of GC in order to take appropriate action.
 
  10.
BOD will assess the efficency of the activities of the radio station and look after the maintence Compute, approve and grant payments and traveling allowences to Staff and volunteers.
 
  11.
BOD should gurantee the editorial independence of the Radio Station needed to bring out the voice of the community without restrictions.
 
  12. To establish and maintain commuity multi-media centre.(CMCs)  
  13. Maintain documents related to Radio.  
  14. To prepare the annual plan and present it to GC for approval.  
  15. Carry out annual audit and present the report to GC for approval.  
  16. BOD should take over the mobilization program in the long run and carry it through.  
  17.
BOD should convene the annual general meeting and general meetings on the request of 2/3 of the membershipor on the request of the staff of the radio orBoard of directors of the Federation.
 
  18. Organize training for trainees with the consent of the Manager/Manageress.  
  19. Should expand the number of volunteers and organize training for volunteers chosen thus.  
  20. BOD should have a full understanding of the true meaning and pupose of CR.  
  21. Accept sugestions and complaints of listeners and channel them to manager and staff of the radio for remedy.  
  22. Carry forward the mobilization program to obtain a license.  
  23.

Establish advisory councils.

 
  24. Broadcast live, the proceedings of a minimum of three meetings of the BOD  
  25.
The term of office of the BOD shall be two years and can be reelected to serve another term. New BOD must have a minimum of two members from the previous board.